Comments on: SharePoint 2010 and Folders

By: Chris Poteet

Chris Poteet — Wed, 30 Nov 2011 21:59:15 +0000

I didn’t know you could do that in datasheet view in 2007. You can apply default metadata for a folder in 2010 so that each document/item added to that folder will get default metadata.

By: Sree V

Sree V — Wed, 30 Nov 2011 16:33:39 +0000

Were you able to find how to apply metadata to folders in 2010, which is possible to do it in 2007 using Datasheet view? Or is there a better way to do it?

Thanks

By: Working with SharePoint Views (Part 1) | | SharePoint 365SharePoint 365

Mon, 11 Jul 2011 00:49:22 +0000

[…] manner away from folders, and others have tried to tow the line between the two. Even though SharePoint 2010 has made improvements in the way folders can be used, I do strongly believe that folders have outlived their translation. […]

By: Chris Poteet

Chris Poteet — Mon, 13 Jun 2011 20:21:54 +0000

Thanks Shelley for the comment. I have a question. Do these divisions have their own sites? From what I can tell with your detail, I would’ve been inclined to separate the content into divisional sites.

By: Shelley Petley

Shelley Petley — Mon, 13 Jun 2011 18:44:40 +0000

The sole reason we found for using folders in SP2007 was for permissions. For example, we have a library which contains files from 4 divisions, and wanted someone from Division A to only see files from that Division. To accomplish this we set up 4 Division folders, with distinct permissions on each. Our default view displays the data without folders, to allow senior management to view data across divisions in one fell swoop. We were hoping that SP2010 would allow for setting permissions based on a Division metadata column rather that on a folder, but we are told this is not the case. Is there a better way of accomplishing this in SP2010?

By: Chris Poteet

Chris Poteet — Tue, 12 Jan 2010 21:55:03 +0000

Hi Scott. I just tried to do so, but my virtual machine for some reason isn’t configured for the datasheet view. Another 2010 mystery.

I assume you mean changing the metadata that is associated with documents inside the folder and not actually adding metadata to the folder content type do you? It’s not a good idea to mess with adding to the default SharePoint content types.

By: Scott Andre

Scott Andre — Tue, 12 Jan 2010 20:14:34 +0000

I am curious to know if the folder metadata can be changed within a data view or datasheet when using 2010. I have spent some time this morning trying to get this to work using a folder content type but to no avail!